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Invoice Generator

With this invoice generator, you can invoice the budgeted expenses you pay to the guild. Fill in all the fields on the form and submit it for approval. Be sure to check that the images on the receipts are clear and that all the information on the receipt is legible.

Guild invoicing guidelines

Please keep the following things in mind when invoicing the guild:

  • If it is a committee meeting/​meeting or a freshman group event, please list the first and last names of the participants!
  • If you are carpooling, please also include the first and last names of the people involved in this situation!
  • Keep the receipt at least until you have received the money!
  • If you have your own purchases on the same receipt that you are not invoicing the guild for, please cross out these purchases and update the total amount to match the amount of the reimbursable purchases.

Fuel Expense Reimbursement

When using a personal car for guild activities, fuel expenses are primarily reimbursed as follows:

  1. Fill up the tank before the trip.
  2. After the trip, fill up the tank again.
  3. Submit a reimbursement request based on the second refueling, with a receipt. Also report the number of kilometers driven.

Receipt/Product 1

€